are many considerations when sharing documents over the Internet.
To reduce some of the frustrations, consider using a tool for "universal
document exchange." For example, with Adobe Acrobat you can publish
virtually any document in Portable Document Format (PDF). Anyone with
the freeware Adobe Acrobat Reader software can view your document.
The advantage of PDF is that it preserves the look and content of
the original including the fonts, colors, and graphics. The documents
are small and easy to distribute.
can be shared by email or stored on a web server, network server,
hard drive, or CD for others to use across platforms (such as Windows,
Mac, UNIX). Although some software provides the option to "save
as a PDF" file, the Adobe Acrobat software provides an easy way
to manipulate and convert practically any type of file to PDF.
PDF Files. If you just want to read PDF files, you can
download free reader software. If you don't have the Adobe Acrobat
software, download the Abode
Acrobat Reader software. This will allow you to read documents
that you download or view on the web.
PDF. Try out your reader software on some websites that
provide resources in a PDF format: Inspiration
6 Basics, Online
Class Activities, Government
Documents, and Free
Ebooks. Ask yourself the following questions as you explore the
support do they provide for downloading the Adobe Reader software?
directions do they provide?
do they introduce the links?
other information do they provide such as the document name, size,
PDF Documents. If you're interested
in designing PDF documents, you can read articles at the Adobe
Acrobat site. Read the PDF document titled, How
to Create Adobe PDF Files for eBooks if you want to create a book
that contains a table of contents, thumbnails, etc. A few areas to
consider in designing your document include:
PDFWriter is used for converting simple documents such as Microsoft
Word and Excel. For example, the Geese
document was made from Microsoft Word.
Adobe Distiller is used for converting complex documents such
as PageMaker and QuarkXPress. For example, the Web
Whacker document was made from PageMaker.
has three job options: ScreenOptimized (will look best on the
screen), PrintOptimized (will look good on screen or printed),
and PressOptimized (is intended to be printed).
can be used to create forms, add bookmarks, and combine documents.
sure to include good directions for downloading the Adobe Acrobat
Reader and the PDF file.
Acrobat to learn how to create PDF files using the "Drag and
and Disadvantages. There are pros and cons of using PDF
files for sharing documents.
Adobe Acrobat Reader software is easy to download and use.
documents are small in size.
fonts, colors, and graphics look like the original document.
software and platform incompatibility.
Adobe Acrobat Reader software must be downloaded.
need to convert the documents to PDF.
documents can't be edited, although forms can be completed by
the Decision to Use PDF. When making the
decision whether or not to use the PDF format, consider the following
want the user to have a high quality file with the same fonts,
colors, and graphics as the original.
want the user to complete a form, but not manipulate the rest
of the document.
want a document that can easily be read off the screen and printer
in high quality.
want a document that is small in size and easy to share.
want a document that is can be viewed cross-platform.
PDF it if...
want to keep it very simple. You have the hassle of converting
the file and downloading the reader software.
want the user to edit the document. Instead, create the document
in a shared application such as Microsoft Word.
don't care about formatting or printing. Instead, just create
a web page.
Thoughts. PDF has become a very standard format. Most
computers already have the Adobe Acrobat Reader downloaded, so it's
easy to user PDF documents.
Use the following
off-site resources to learn more about PDF files: